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| Bylaws of the Empire Skate Club of New York, Inc. |
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ARTICLE I - NAME, SEAL, OFFICES Section 1. Name: The name of this corporation shall be the Empire Skate Club of New York (hereinafter the "Club"). Section 2. Seal: The Board of Directors of the Club (hereinafter the "Board") may, at its pleasure, obtain a seal for the corporation which may be in whatever form is desired by the Board. Section 3. Offices: The principal office of the Club is to be located in the Borough of Manhattan, City, County, and State of New York. The Club may have additional offices in such places, including foreign countries, as the Board may from time to time agree or the purposes of the Club may require. ARTICLE II - PURPOSES AND OPERATIONS The operations of the Club are to be conducted principally in the United States of America. The Club is organized for the following purposes:
ARTICLE III - MEMBERSHIP Section 1. Eligibility for Membership. Any person of good character who is interested in in-line skating and supports the aims and objectives of the Club is eligible for membership in the Club. In addition to individuals, any corporation, unincorporated association or partnership related to or interested in in-line skating and supports the aims and objectives of the Club is eligible for membership in the Club, consistent with the terms and conditions of membership for these entities as determined by the Board. Section 2. Classes of Membership. There shall be six (6) classes of membership, namely: Honorary, Youth, Student, Adult, Family, Senior Associate and Corporate. All members in good standing, except Honorary Members as specified in Section 4 of this Article, shall be entitled to: (i) vote in elections of the Club; and (ii) transact other business of the Club which requires action of the membership of the Club. Section 3. Endorsement. Candidates for Individual or Corporate membership shall be approved for membership according to procedures established by the Board. Section 4. Honorary Memberships. The Board may name an Honorary Chairman and one or more Honorary Directors, whenever appropriate, to individuals in recognition of outstanding contribution to the sport, or for distinguished services in fostering the aims and objectives of the Club; Honorary Members shall not have a vote in Club matters. Section 5. Youth Membership. Youth members shall be individuals under the age of 18. Section 6. Student Membership. Student members shall be individuals enrolled as a full-time student in a recognized college or university. Section 7. Adult Members. Adult members shall be individuals over the age of 18. Section 8. Family Membership. Family members will be eligible for multiple memberships at one address. Section 9. Senior Associate Members. For outstanding service to the Club, the Board may confer Senior Associate memberships, who shall in number not exceed 1% of the paid membership of the Club. Section 10. Corporate Membership. Corporations may become Corporate Members and name up to five (5) of its employees to serve as members. Such persons supported by Corporate Memberships shall be entitled to all rights, privileges and responsibilities of Individual Members, as defined by these bylaws, except that they shall not need individual endorsement as required by Section 3 of this Article III. ARTICLE IV - SUSPENSION, RESIGNATION AND TERMINATION OF MEMBERSHIP Section 1.
Section 2. The Board is authorized to issue, in accordance with procedures established by the Board, a manual which will set forth procedures regarding the suspension, resignation and termination of membership, and the denial of membership rights and privileges. ARTICLE V - MEETINGS OF MEMBERS Section 1. Annual Meeting of the Club. The annual meeting of the Club shall be held between September 1 and December 1 at a date selected by the Board. Members of record on the date forty-five (45) days before the date set for the annual meeting shall be entitled to vote at the annual meeting. Members shall be notified of the date of the annual meeting by mail not less than ten (10) nor more than forty (40) days before said date set. Members entitled to cast forty (40) votes, or ten percent (10%) of the total number of votes entitled to be cast at such meeting, whichever is less, shall constitute a quorum for purposes of such meeting. Section 2. Special Meetings of the Club.
ARTICLE VI - BOARD OF DIRECTORS Section 1. Powers and Duties:
Section 2. Size and Composition of the Board:
Section 3. Executive Committee. The Board shall have an Executive Committee consisting of the President, who shall chair the committee, the Vice President, the Secretary and the Treasurer. The Executive Committee shall be empowered to act for the Board on matters that require action between Board meetings, subject to review and ratification by the Board. Actions of the Executive Committee may be taken by telephone conference call. Valid action by the Executive Committee requires the affirmative vote of three members, and such action shall be recorded in the minutes of the Executive Committee and of the Board. Section 4. Election. Term of Office and Removal
Section 5. Vacancies. If a director shall die, resign or be removed, and the Board shall not have voted to decrease number of Board members as a result of the vacancy thereby created, such vacancy shall be filled within thirty (30) days by appointment by the President with the advice and consent of the Board in accordance with Article VII Section 1(c). Section 6. Resignation: Any Board member may resign at any time by giving written notice of such resignation to the President. Section 7. Annual Meeting of the Board: The annual meeting of the Board shall be held within thirty (30) days after the annual meeting of the Club, or at such time as the Board shall approve, and on a date and at a time and place, to be fixed by the Board. Notice of the date, time, and place of such annual meeting, and the matters to be covered, shall be mailed to the Board members not less than ten (10) days prior to such meeting. Section 8. Regular Meetings of the Board: The Board may also hold regular meetings at such date, time, and place to be fixed by the Board. Notice of the date, time and place of such regular meetings shall be mailed to the Board members not less than ten (10) days prior to such meeting. Section 9. Special Meetings of the Board: A special meeting of the Board may be called at any time by the President, or upon written request of three (3) Board members addressed to the Secretary. Whenever possible, notice of the date, time, and place of such special meeting, and the matters to be covered, shall be mailed to all Board members fifteen (15) days prior to such meeting; however, notice of such special meeting may be sent by fax or electronic mail not less than five (5) business days prior to the meeting. Except as otherwise provided in these bylaws, only matters specified in the notice may be transacted at a special meeting of the Board. Section 10. Quorum: At all meetings of the Board, a majority of the entire Board shall constitute a quorum for the transaction of business. As used herein, "entire Board" means the total number of Board members entitled to vote, inclusive of vacancies. Section 11. Action of the Board: The action of a majority of the Board members present at any meeting at which there is a quorum present shall be the act of the Board, except as otherwise provided in these bylaws. Any Board member may participate in a Board meeting by means of a conference telephone or similar device by which all members can hear all others participating in the meeting at the same time. Any Board action may be taken without a meeting if all Board members consent to such action in writing. Section 12. Organization: The President shall preside at all meetings of the Board at which he or she is present. In the absence of the President, other Board officers shall preside as provided in these bylaws. Section 13. Compensation: All Board members shall serve without compensation, except that:
ARTICLE VII - OFFICERS Section 1. Election. Term. Removal. Resignation of Officers:
Section 2. Duties: The officers shall perform the duties prescribed by these bylaws, in addition to the duties prescribed by the parliamentary authority adopted by the Board in accordance with Article XVII.
ARTICLE VIII - NOMINATION AND ELECTION OF OFFICERS AND DIRECTORS Section 1. Nominations. The Nominating Committee, appointed in accordance with Section 6 of Article IX, shall nominate candidates for the following positions: President; Vice President, Secretary; Treasurer; and Directors. Directors shall be nominated to fill vacancies on the board from the retiring class of Directors completing their three-year term, as defined by Article VI Section 4 (a), and any other Director vacancies. Any Officer or Director may be renominated. Multiple nominations may be made at the discretion of the Nominating Committee. Section 2. The Nominating Committee shall file its report with the Secretary not later than the last day of August, which shall include at least one nomination for each officer, director whose term will expire, and other director vacancies. Section 3. The Secretary shall notify the members of the report of the Nominating Committee not later than ten (10) business days prior to the date of the annual meeting. Section 4. Independent nominations for any or all of the positions set forth in Section 1 of this Article VIII may be filed with the Secretary not later than three (3) business days prior to the date of the annual meeting, and must be signed by at least ten (10) members. Section 5. Elections.
ARTICLE IX - COMMITTEES Section 1. Members: Persons appointed to any committee shall be members in good standing of the Club, shall serve for a term of one (1) year, and may serve successive terms. The Chairman of any committee, except as otherwise specified in these bylaws, may make appointments to the committee to serve any special needs of the committee. Section 2. Standing Committees:
Section 3. Special Committees: The Board may form Special Committees necessary in its discretion to conduct the business of the Club. Each Special Committee shall have only the power and authority specifically delegated to it by the Board. Section 4. Finance Committee:
Section 5. Membership Committee:
Section 6. Nominating Committee:
Section 7. Program Committee:
Section 8. Auditing Committee:
ARTICLE X - AWARDS Section 1. The Club may recognize with awards any individual or group of individuals for distinguished service to the Club or to enhance the aims and objectives of the Club. Section 2. Recipients of an award of the Club shall be selected by the Board or by a special committee of the Board established for that purpose. Section 3. Awards shall be presented annually, or more or less often at the determination of the Board. ARTICLE XI - AMENDMENTS Section 1. Amendment of the Certificate of Incorporation:
Section 2. Amendment of the bylaws:
ARTICLE XII - AGENTS AND REPRESENTATIVES The Board may appoint such agents and representatives of the Club with such powers and to perform such acts and duties on behalf of the Club as the Board may see fit, so far as may be consistent with these bylaws and to the extent authorized or permitted by law. ARTICLE XIII - CONTRACTS, CHECKS, BANK ACCOUNTS AND INVESTMENTS Section 1. Contracts: The Board, except as otherwise provided in these bylaws or by law, may authorize any Officer, employee or agent of the Club to enter into any contract or to execute and deliver any instrument in the name of and on behalf of the Club. Such authority may be general or confined to a specific instance. Unless authorized by the Board pursuant to this Section 1, no Officer, employee or agent shall have any power or authority to bind the Club by any contract or engagement, or to pledge its credit, or render it liable pecuniarily, for any purpose or to any amount. Section 2-. Loans: The Club shall not borrow money, whether by issuing notes, bonds or otherwise, except with the approval of the Board. Section 3. Banks and Checks: The Board shall from time to time and as necessary select such banks or depositories as it shall deem proper for the funds of the Club. The Board shall determine who shall be authorized from time to time on the Club's behalf to sign checks, drafts or other orders for the payment of money. Section 4. Investments: The funds of the Club may be retained in whole or in part in cash, or may be invested and reinvested from time to time in such property, real, personal or otherwise, or stocks, bonds or other securities, but only as the Board or its designated committee may deem desirable. ARTICLE XIV - INDEMNIFICATION Section 1. In General: The Club shall indemnify each member of its Board, as described in Article VI hereof; each of its Officers, as described in Article VII hereof; any employee designated for indemnification by the Board; and each person serving at the request of the Club as a director, officer, partner or employee of another corporation, partnership, joint venture, trust or other enterprise (hereinafter all referred to, for the purposes of this Article XIV only, as "directors and officers''), for the defense of civil or criminal actions or proceedings, in a manner and to the fullest extent now or hereafter permitted by the Not-For-Profit Corporation Law of the State of New York. Section 2. Applicability Every reference in this Article XIV to Directors or Officers of the Club shall include every present and former Director and Officer thereof. This indemnification provision shall apply to all the judgments, fines, amounts in settlement, and reasonable expenses, whenever arising, allowable as described above. The right of indemnification herein provided for shall be in addition to any and all rights to which any director or officer of the Club otherwise might be entitled, and the provisions hereof shall neither impair nor adversely affect such rights. Section 3. Insurance: The Board shall obtain insurance to cover the Club's obligation to indemnify executives and to insure directors or officers in the event that they are held liable under circumstances in which indemnification is not available. ARTICLE XV - FISCAL YEAR The fiscal year of the Club shall be January 1 to December 31. ARTICLE XVI - LIMITATIONS Section 1. Exempt Activities: Notwithstanding any other provision of these bylaws, no Board member, officer, employee or representative of the Club shall take any action or carry on any activity by or on behalf of the Club not permitted to be taken or carried on by an organization exempt from Federal income tax under Code Section 501(a), as an organization described in Code-Section 501(c)(7). Section 2. Prohibition Against Sharing in Corporate Earnings. No Board member, officer or employee of the Club, or other persons connected with the Club, or any other private individual, shall receive at any time any of the net earnings or pecuniary profit from the operations of the Club, provided that this shall not prevent either the payment to any such person of reasonable compensation far services rendered to or for the benefit of the Club or the reimbursement of expenses incurred by any such person on behalf of the Club, in connection with effecting any of the purposes of the Club; and no such person or persons shall be entitled to share in the distribution of any of the corporate assets upon the dissolution of the Club. All such persons shall be deemed to have expressly consented and agreed that upon such dissolution or winding up of the affairs of the Club, whether voluntary or involuntary, the assets of the Club, after all debts have been satisfied, then remaining in the hands of the Board, shall be distributed, transferred, conveyed, delivered and paid over, in such amounts as the Board may determine, or as may be determined by a court of competent jurisdiction upon the application of the Board. ARTICLE XVII - PARLIAMENTARY AUTHORITY The rules contained in the most current edition of Robert's Rules of Order Newly Revised shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with the laws of the State of New York, the Certificate of Incorporation of the Club, these bylaws and any special rules of order which the Club may adopt. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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